How to Move a Proposal Through the CAC

Courses

There are 15 different tabs/forms in currIQunet to assist an Originator in building a Chancellor’s Office approved Course Outline of Record. During Phase I -The Build, the Originator creates a proposal in currIQunet and works with their CAC Division Rep to create a State approvable proposal. The originator meets with the Articulation Officer when building the course proposal to address any questions or concerns related to the transferability and articulation of the course to four-year universities.

The CAC Division Rep and Articulation Officer identify programs, certificates and/or skill competency awards, associated with the proposed curriculum, that will require an update at the same time. Phase I - The Build could take the entire semester to complete or longer, especially if a program modification is involved.

Phase I - The Build approval steps

  1. Originator
  2. Department Chair (Department supported)
  3. CAC Division Rep (The CAC Rep will not move the proposal forward until it is completed. Proposals that have no forward movement will be moved back into the Draft status)
  4. Articulation, SLO, Distance Ed
  5. Department Chair (approval)
  6. Division Dean (approval)

The CAC Division Rep and Originator bring forth the new/modified curriculum to the CAC for Hearing and Action. Courses that require current adjustments to programs, certificates or skill competency awards will be required to bring program modifications forward at the same time.

Hearing and Action meetings are by invite and are held on the 1st and 3rd Monday of each month during the Fall/Spring semester. Only proposals that have completed Phase I and have necessary program adjustments completed will be invited to the CAC Hearing/Action meeting.

Phase II - Local Approval 

  1. Publication Editor
  2. CAC Chair
  3. EVP, Library Director
  4. BOT

Once the proposal has a B.O.T. date, the information is uploaded into COCI2.0 at the Chancellor’s Office. When a control number is issued, the proposal is implemented in curricunet and made Active. This Active course’s information is sent to Scheduling and the course information is created or updated in Banner.

Phase III - Implementation - approval process

  1. Information uploaded in COCI2.0 at the Chancellor’s Office
  2. Implementation - currIQunet
  3. Banner - course information update/created

Programs

Academic Department Chairs, or assigned full time Faculty, may propose new or modified Programs of Study. The Originator, person responsible for the Program of Study proposal, will need to:

  1. Consult with your Division Dean
    1. CTE Programs
      1. Request LMI from Regional Consortia
      2. Advisory Committee Recommendation
  2. Meet with the Articulation Officer to determine initial assessment
  3. Submit a New Program Feasibility Statement to your area Dean
  4. Create a New/Modified Program proposal in the curriculum software
  5. Fill out all information in all the tabs in the curriculum software
  6. Upload the Narrative or the Revised Narrative
  7. Upload any additional required documents (CTE)
  8. Program submitted to Program Evaluation Committee (PEC)
  9. Work with CAC experts to refine the proposal
  10. CTE Programs submit to Regional Consortia


Phase I - The Build Approval Steps

  1. Originator
  2. Department Chair
  3. Division Dean
  4. PEC (new programs or substantive modifications)
  5. Articulation Officer
  6. SLO Chair
  7. CAC Rep

Only proposals that have completed Phase I will be invited to the CAC meeting to present the Program. CAC meetings are held on the 1st and 3rd Monday of each month during the Fall/Spring semester. 

Phase II - Local Approval

  1. CAC Chair
  2. EVP
  3. BOT

Once the proposal has been approved by the Board of Trustees, the information is uploaded into COCI2.0 at the Chancellor’s Office. When a control number is issued, the proposal is implemented in curriculum software, marking it as Active. This Active program’s information is sent to the Curriculum Notification group email and the program information is created or updated in Banner.

Phase III - Implementation - approval process

  1. Information uploaded in COCI2.0 at the Chancellor’s Office
  2. Implementation - curriqunet
  3. Banner - information update/created

Program Feasibility Statement